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Many organizations have discovered that using a board portal with built-in remote voting capabilities will increase the participation of members who are unable to make it to the actual meetings. It is more reliable and more efficient to organize. It also lets members vote from any location. But, there are essential points to keep in mind when it comes to remote voting.
It is important to keep in mind that email is not the best medium for a private vote. Email accounts for business and personal use are ripe for cybercriminals to hack and alter the outcome of a vote. This could lead to an invalid vote. This type of manipulation is extremely difficult to detect, and even harder to prove, without a secure system such as the board portal that a lot of companies use.
Another issue is that a vote made via email does not always represent the true intention of the person casting the vote. If a person responds to a vote, they may choose between a simple yes or no, or an extensive paragraph that explains the issue. This can be confusing or misleading for other voters and result in a muddled result of the vote.
It is essential that any business considering email voting has a strict policy in place. A thorough and thorough training session on the voting software solution that the company is using should be provided ahead of time to ensure that each participant is confident about how to use it before any remote votes take place.
